Ping Docs lets you create your own documents directly in PING PONG. Documents are saved automatically and stored in the system. More than one person can read and even edit a Ping Doc simultaneously. Any changes made are shown in real time and each author's contributions are highlighted in a different colour so you can see who has written what. Ping Docs are adapted for display in normal web browsers, tablet computers and smartphones.
Create a Ping Doc by going to one of the document views My documents or by going into an event. Click Create new document in the menu on the right, choose a name and location. Ping Doc files can be recognised by their icon which is a paper and pen symbol .
Click a Ping Doc to open the editing view. All changes are automatically saved so you don't need to click save yourself. To exit Ping Docs, click Close and you will return to the document view.
The location of a document determines who can read and who can edit a Ping Doc. If a Ping Doc is saved in My documents, only you can view and edit the document. If a Ping Doc is saved in an event's Documents folder, all participants can view the document and all of the event's trainers can edit it. If a Ping Doc is saved in a project group's document archive, all project group members (trainers and participants) have equal read and edit rights.
Ping Docs allows you to apply basic formatting to your text. You can apply bold, italic, underline and strikethrough styles and use bulleted and numbered lists and indent.
Using the built in history feature, you can follow a document's development visually from a timeline. Using the control, you can switch between different versions of the document and see exactly what has changed over time. Click the play button and you can see the document's history unfold automatically. You can also use the back and forward buttons to move from one version to another. Document authors can add stars to the timeline at points of particular interest in a document's development. Please note that in this mode you can only view the different versions - it is not possible to edit or restore an older version.
If you click Search, a field opens in which you can enter text. The search function then looks through all versions of the document and highlights any occurrences of the text you entered in the form of a shadow running along the timeline.
To return to editing mode, click Return to pad.
If a version of the document is of particular interest, you can mark it with a star symbol. The star will then appear on the timeline so users can see it and click on it.
Click the cog icon to change the document's settings. The following settings can be adjusted:
Always show chat: Select whether the chat window shall be displayed in the form of a fixed window down on the right hand side of the document.
Show author codes: Turn on or off colour codes for different authors (please note that this setting only applies to your own view).
Row numbers: Turn on or off row numbers on the left hand side of the document.
Page view: Change to print layout.
Font: Choose between Normal or a fixed width font (Monospaced).
Language: Select whether the menu options will be displayed in Swedish or English.
In the top right hand corner you can see how many authors are currently active in the document, each represented as a button. The background colour of each button matches the colour used to highlight that author's contributions to the document. You can change your own background colour and name by clicking on the button with your name on it.
Down in the bottom right hand corner, there is a chat window in the form of a tab containing a speech bubble. Click the tab to open up the window and communicate directly with other active document users.
Whenever you wish, you can save a PDF copy of a document by clicking Save as PDF above the toolbar.