As a trainer, you can use the invitations function to create meetings with event participants when you wish to hold appraisals, mentoring, lab sessions, etc. You can create invitations for individual participants or project groups that they can book themselves in for. If you invite project groups, any member of a group can accept the invitation on behalf of the whole group.
Users who have the role of Trainer see two boxes on the left of the page. The upper menu is Create/edit invitations and contains links to:
The lower box is called My invitations and is similar to what participants have access to. You can see invitations currently extended to you and book yourself for an occurrence in the same way as a participant (see above under Invited person's view).
Users who have the role of Trainer in an event that has Participants can go to Main menu > Tools > Invitations and see a list of invitations you have previously created. The name of each invitation, number of occurrences included and eligible groups or individuals are listed along with Edit, Show bookings and Delete functions for each invitation.
To edit an invitation, click the Edit button under Functions in the list of current invitations. You can change all the fields, create new occurrences and delete existing ones.
To see who has applied to be booked into each occurrence, click Show applications under Functions in the list of current invitations. To the right of the window you can see a list of invited users who's status are:
If you look at an individual invitation, you can see an information field for each occurrence. If anyone has booked themselves, you also see the following options:
If all possible occurrences in an invitation have passed, the invitation is archived.